Aims & objectives: Why do you want to carry out your project? What needs will it address? What are your expected outcomes (for people, organisation, society)? How does your project contribute to the priorities of the funding programme you will use?

Target group: For whom are you doing the project? What is the number and profile of the participants? Do they have special needs? Is there gender equality? How will the local community benefit?

Project partners: Which partners do you have and why? How did you create the partnership? Which common aims do you have? How will you work together?

Methods & programme: On project level - what are the different phases, elements and milestones? On activity level - what are the sessions and methods that you will choose? Develop a daily/weekly programme that clearly shows how you want to reach your objectives. How will you involve partners and participants?

Recruitment & selection: How will you promote your project? How do you select candidates? How inclusive and gender sensitive is your approach? What's your time-frame for recruiting participants?

Preparation: How will you brief, prepare and connect participants before the mobility? How will you make sure they are ready to learn? How do you involve them in the preparation?

Expected learning: How will you find out the participants' learning needs? How will you and the programme support their learning process? How will you implement a non-formal education approach?

Your team: Who is involved (e.g. educational staff, logistics, local contacts, accountant,...)? How will you discover and use each other's expertise? Do your team members/group leaders need additional training or support? Do you need external resource persons?

Tasks & roles: Who has responsibility for which part? How do you divide tasks and keep up-to-date about progress (monitoring and communication)? How do you use the available competences in the team to ensure quality? How will ALL partners be involved in the different steps of the project?

Needed resources: Make a budget with all expenses and income. Where will the funding come from? How will you get it? Does the budget respect your funders' criteria? Are the costs reasonable and realistic? And how will you manage the finances and report on it?

The venue: Where will the activities take place and where will participants stay? How are these spaces adapted to your participants and your programme? How will you address logistics and practicalities? How and when will you inform participants what to expect and how to prepare for the hosting environment?

Impact & visibility: Who will be affected by your project? How do you create a wider impact than only on the participants (e.g. community)? How does your impact contribute to the aims? How do you give your project and funders visibility?

Risk & crisis: Are there any specific risks to consider related to your programme, venue, target group, theme,...? What information do you need in advance? What legal processes do you need to take care of? How do you learn from conflict? What plan do you have in place for when something goes wrong?

Next steps & follow-up: What do you expect participants to gain from the project? How will you support their transition from the project to their ‘reality’? How will you guide participants in their next steps?

Evaluation approach: What is the value and potential of your project? What do you expect participants to gain? What outcomes do you foresee? How will you evaluate your project? Whom do you need to report to and what do they need?

Outcomes & impact: How will you capture the tangible and intangible results of your project, both for the participants and beyond? What follow-up activities do you plan, with what resources? How do you make the impact of your project (on participants and community) sustainable?

Elevator pitch: describe in a few sentences what your learning mobility is all about. Be short, complete and precise. Write it so that even your granny would understand.